Proposal Specialist

Company: Integra Staffing And Search
Location: Charlotte
Posted on: April 3, 2026

Job Description:

Job Description Proposal Specialist Overview: We are a commercial contractor with 46 years of exceptional building experience. It is listed as an ENR Top 400 U.S. General Contractor and has corporate headquarters in Charlotte, NC and offices in Greenville and Charleston, SC. The organization is currently seeking a Proposal Specialist for our Charlotte Office. You will work with a group of talented marketing professionals who support our executive team, business developers, operational leaders, and project teams in a dynamic and fast-paced environment. This position will help ensure brand consistency throughout the company. Responsibilities: Develops, writes, edits, and proofreads content for proposals, presentations, and related marketing materials for multiple markets. Reviews RFP/RFQ documents so that requirements are clearly understood and followed. Using the proposal checklist, ensure each portion of the proposal requirements are being followed and deadlines are met Prepares for and leads proposal kick-off and review meetings. Attends pre-proposal meetings to become familiar with project scope and proposal requirements. Identifies and edits existing materials to effectively communicate the firm’s services, and capabilities. Researches and gathers information including corporate information, past experience examples, proposed project team resumes and other standard materials. Captures new narratives for addition to cloud-based content. Designs the cover, tabs, and interior layout of proposals to best present the content in compliance with the RFP/RFQ and standards Prepares PowerPoint presentations and leave-behind materials, coordinates rehearsals Gathers, formats, and maintains accurate, up-to-date firm marketing information including team resumes, project descriptions and statistics, and other information for marketing purposes. Embraces and implements brand standards, maintains templated materials to improve marketing deliverables, and increase productivity. Provides proposal assistance to other Marketing Managers as needed and time allows. Works daily in InDesign, Creative Cloud applications, and CRM. Qualifications: BS/BA degree or previous work experience in marketing or communications 3 years of marketing experience Strong written and oral communication skills Strong organizational skills Able to work within a team environment and collaborate with the Charlotte office Demonstrated ability to plan, prioritize, organize, and monitor activities to meet deadlines Demonstrated ability to develop and self-manage activities necessary to achieve results Experience with the Adobe Creative Suite, WordPress, MS Office Suite including PowerPoint, MS Teams, MS Planner & OneNote, Constant Contact, Canva, Hootsuite, and CRM database (Unanet / Cosential) Benefits: Competitive salary, paid vacation and holidays, personal/sick time, discretionary bonus program, 401K matching program, company subsidized medical insurance, dental insurance, pre-tax medical and dependent care spending accounts, life insurance, short/long-term disability, ongoing education, and training.

Keywords: Integra Staffing And Search, Charlotte , Proposal Specialist, PR / Public Relations , Charlotte, North Carolina