Document Control Specialist

Company: Hendrick Automotive Group
Location: Charlotte
Posted on: January 26, 2023

Job Description:

Charlotte Consolidated Accounting Office - HICLocation: 6030 East Independence Blvd, Charlotte, North Carolina 28212Summary:To organize dealership/accounting records in an efficient manner enabling easy and quick retrieval. Supervisory Responsibilities:This job has no direct supervisory responsibilities.Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Prepare, organize, count, files and scans within appropriate file system all dealership forms, records, reports, correspondence, or other important material
• Searches for and retrieves information contained in files as requested
• Keeps files current
• Keeps records of material removed from files
• Copies records as needed
• Maintains professional appearance and neat work area
• Deals with customers and employees in a courteous manner
• Maintains CSI at or above company standards Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education/Experience:No prior experience or training required.Verbal and Writing Ability:Ability to receive and communicate with customers courteously, efficiently, and professionally.Reasoning Ability:Ability to apply common sense understanding to carry out simple instructions. Ability to deal with standardized situations.Environment Demands:Duties are performed primarily at a desk in an office setting. Work includes a substantial amount of administrative duties and frequent interactions with dealership employees, dealership management, and outside vendors.Physical Demands:File Clerk is regularly required to sit; use hands to finger, handle, or feel and talk or hear.Competency:To perform the job successfully, an individual should demonstrate the following competencies:
  • Analytical - Collects and researches data.
  • Problem Solving - Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.
  • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
  • Adaptability - Changes approach or method to best fit the situation.
  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Judgment - Supports and explains reasoning for decisions; Includes appropriate people in decision-making process.
  • Planning/Organizing - Uses time efficiently; Sets goals and objectives.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
  • Quantity - Meets productivity standards; Strives to increase productivity.This job description in no way states or implies that these are the only duties and responsibilities to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor. This job description is subject to revision at the discretion of the company.Hendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit .

Keywords: Hendrick Automotive Group, Charlotte , Document Control Specialist, Other , Charlotte, North Carolina