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Executive Assistant

Company: Tradeshift
Location: Charlotte
Posted on: May 16, 2022

Job Description:

About Tradeshift

Tradeshift is a unicorn in the fintech industry. We are disrupting a typically stagnant environment by connecting companies of all sizes and providing them with the platform and network needed to create value from old processes like procurement, invoicing, payments, and workflow. We recognize that business is both messy and social - two revelations that have driven the development of Tradeshift, a platform for all your business interactions. We work hard and our teams have great freedom and responsibility to choose the best solutions, technologies and approaches to evolve the product to the next level.

We believe that being a global, multicultural company is a tremendous strength and we have people working from 18 different countries with hubs in Bucharest, Copenhagen, Kuala Lumpur, and San Francisco. We believe that if we truly focus on how to work distributed and collaborate across locations and (home) offices, we will not only enjoy work more but also build better products for our customers, and ultimately be a better company.


You will provide professional, executive support to our executives to enable them to be more efficient and impactful, and act as the friendly, administrative point of contact between the executives and internal/external stakeholders. You will be a trusted partner to the executives, the Senior Leadership Team, the EA team, the Office Manager team and the organization. You will be in a hybrid role with flexibility to work across different time zones, and occasionally from an on-site location upon request.

What a day is like:

* You will proactively manage the daily evolving calendars of the executives, keeping appointments and meetings on time and without scheduling conflicts, changing schedules as needed and help prioritize appointments according to business needs

* You will interact with external and internal stakeholders on behalf of the Executive(s) you support.

* You will manage and optimize travel arrangements for the executives as well as travel arrangements for team members and clients traveling with the executives

* You will assist with renewals of passports, visas, and other related travel documents

* You will help the executives plan and coordinate team (or company) events, workshops and off-sites by taking care of communication and logistics such as location sourcing and booking, food, travel arrangements, informing/booking participants etc.

* You will assist with reporting, documentation, researching and drafting various material such as meeting material, meeting minutes, emails, presentations/slides, etc if needed

* You will manage expense reporting, organize and track all business-related expenses for the executive and/or any related department/team expenses

* You will help to ensure that executives consistently try to reduce spending by e.g research and obtain advantageous deals on core executive spending areas

* You will be maximizing executive's time by collecting and analyzing information

* You will be maintaining confidentiality of all work material and information

* You will have the ability to work early and flexible hours

* You will travel occasionally upon request

* You will support at in-person events

* You will liaise with office management to help supervise an office upon request

You're perfect for this role if you:

Love and take pride in helping other people and working on the front line as well as behind the scenes to make things run smoothly. You love to coordinate and act proactively to handle a variety of admin tasks and puzzles because it's very fulfilling when it all just works out and because you appreciate how important and helpful that is to the execs you are supporting - and to the company. You have experience working as Executive Assistant at a global company; working with many different kinds of smart people, from many different cultures, across many different time zones is something that really excites you. You are a really nice person - yet not afraid to voice your opinion and to manage your Executive(s) in line with Tradeshift policies. You know how to interact professionally with external stakeholders such as investors, customers or partners.

You also have:

* +6 years of executive-level support experience

* BA/BS Preferred

* Experience booking complex travel and itineraries

* Strong communication skills in English, both written and verbal

* Work well under pressure in a very fast-paced international environment

* Outstanding organization skills to manage multiple- and ever-changing priorities

* Detail-oriented, organized and know the importance of keeping sensitive/confidential information/data fully accurate and confidential

* Ability to make on-the-spot decisions without sacrificing attention to detail

* Proactive, flexible, driven, intelligent, and motivated

* Proficient in Google Suite, Google Calendar, Excel, Word, and Powerpoint

* A good sense of humor

All your information will be kept confidential according to EEO guidelines.

Keywords: Tradeshift, Charlotte , Executive Assistant, Other , Charlotte, North Carolina

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