Vice President - Sponsored Programs Administration Location
Details: Currently targeting Charlotte. Also open to alternatives
Division Overview : At Atrium Health, research plays an integral
role in realizing our core mission – to improve health, elevate
hope and advance healing – for all. Our investigators participate
in and lead Phase I to IV research, and our organization is
frequently sought after as a core research site for clinical
We’ve also established research collaborations with many leading
academic centers across the United States and beyond, engaging in
multi-center research on a national and global scale. Our
investigators have published their research in leading journals,
presented their findings at major symposiums and are called upon as
subject matter experts in medicine. They’re also active members of
disease-focused research consortia, as well as private, state and
federally funded research initiatives.
Sponsored Programs Administration
The Sponsored Programs Administration (SPA) team supports the
research community at Atrium Health through a connected
partnership. Sponsored Programs Administration is responsible for
all sponsored activities across the organization for the full
continuum of the award. This includes identifying funding,
proposals, pre-award, contracting, post award, and reporting.
The awards that are administered by Sponsored Programs team has
grown in number and complexity over the past few years as Atrium
Health continues to strengthen its excellence in Research.
The Sponsored Programs Administration team is part of the larger
Finance Division at Atrium Health and has a strong partnership with
the Medical Group, Research and Education, and various other
divisions in the organization that are connected to support the
research mission of Atrium Health.
Main areas of support:
All areas have responsibility in participating in various audits
from sponsors such as federal/state, internal compliance and annual
Post-Award Finance – Financial project management including
effort reporting, review of award expenditures, subrecipient
monitoring, invoicing, payment analysis and preparation of
Clinical Trials and Patient Billing – Budget development and
negotiation for industry-sponsored clinical trials which includes
the coverage analysis to support medical billing for patients
enrolled in research projects.
Grants & Contracts – Pre- and post-award non-financial
administration of sponsored programs including finding funding,
proposal submissions, contracting for all sponsored
programs-related funded and unfunded agreements (other than
industry-sponsored clinical trials), award acceptance, post-award
non-financial administration and compliance as well as systems
This Vice President will be responsible for leading the
Sponsored Programs Administration team. This includes Pre-Award,
Contracting, and Post Award for all grants, industry sponsored
clinical trials and other sponsored projects. This dynamic leader
will have the opportunity to develop partnerships with all
stakeholders including Office of General Counsel, IAS/Data
Governance, Corporate Compliance, Research Leadership, and
Principal Investigators. The Sponsored Programs expert must
leverage their expertise to support Atrium Health in advancing its
clinical research and funding opportunities.
Partner with Clinical Leaders, funded laboratory researchers,
and other stakeholders to develop a process for evaluating research
projects based on system priorities, alignment to program growth,
and funding principles and goals .
Develop executive presentations to provide all stakeholders with
performance metrics of Sponsored Programs, transparency of all
activity, and elevate SPA within the organization.
Lead all initiatives related to pre-award including proposal
development, acceptance of awards, and post award prior approval
Own all contracting functions related to sponsored programs and
industry clinical trials. This includes collaboration agreements,
sub-agreements, non-disclosure agreements, consulting agreements,
material transfer agreements, and data use agreements.
Lead all post award administration activities including all
required progress reporting.
Guide the Finance team that supports all post award finance
activities and other research finance functions. This includes
budgets, effort reporting, invoices and payment processing, sponsor
reporting, sub-recipient monitoring, F&A rate agreements,
financial reporting, and compliance activities.
Utilize strong financial acumen and analytics to guide decision
making for all facets of administrating sponsored programs.
Continuous review of processes and information systems for best
Collaborate with equivalent mechanisms within the Levine Cancer
Institute, the largest funding recipient in Atrium Health.
Certified Research Administrator required.
Master’s Degree Preferred in Health Administration, Public
Administration, Business Administration or comparable program.
Experience leading in a matrix environment in a position with
strategic decision making for the organization.
Experience in the full continuum of Sponsored Programs,
pre-award, contracting and post award finance.
Minimum 10 years of experience leading a sponsored programs
division for a large healthcare system, with specific expertise in
peer-reviewed government agency funding.
Protected Health Information:
Access to verbal, written and electronic PHI for this job has
been determined based on job level and job responsibility within
the organization. Computerized access to PHI for this job has been
determined as described above and is controlled via user ID and
Will share information only on a need to know basis for work
Will limit access to protected health information (PHI) to the
information reasonably necessary to do the job .
Critical Success Factors in First 6-24 Months:
Show measurable increases in funding.
Leveraging clinical trial grant/funding expertise, develop
creditability among clinical research service line leadership.
Using the appropriate resources, establish a best-in-class
operations function for the SPA team to execute efficiently.
Minimize delays in reporting.
At Atrium Health, our patients, communities and teammates are at
the center of everything we do. Our commitment to diversity and
inclusion allows us to deliver care that is superior in quality and
compassion across our network of more than 900 care locations.
As a leading, innovative health system, we promote an
environment where differences are valued and integrated into our
workforce. Our culture of inclusion and cultural competence allows
us to achieve our goals and deliver the best possible experience to
patients and the communities we serve.
Posting Notes: Not Applicable
Atrium Health is an EOE/AA Employer
Nearest Major Market: Charlotte
Job Segment: Medical, Consulting, Information Systems,
Executive, VP, Healthcare, Technology, Management