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Project Management Coordinator, Enrollment Management - MBA Programs, School of Business

Company: Wake Forest University
Location: Charlotte
Posted on: November 27, 2022

Job Description:

Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it. Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History. ** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description SummaryPosition may be based in Winston-Salem or Charlotte, NC with travel as required to support both locations. Flexible/Hybrid work schedule available.Summary: The Project Management Coordinator provides administrative, operational, and tactical support to the EM team within the School of Business for on-campus MBA programs. This role will assist in the success of annual enrollment cycles for MBA programs in Winston-Salem (WS) and Charlotte (CLT) North Carolina.Job DescriptionEssential Functions:

  • Serves as the lead event planner and coordinator for all campus in-person and virtual recruiting events, including MBA Meet Ups, Information Sessions, Open Houses, Dinners on campus, Affinity Group Networking Sessions, Company Visits, Class Visits and others. Duties include securing venues, creating agendas, sourcing presenters and other staffing needs, ordering supplies, planning meals, collaborating with the EM Operations and Marketing teams, and coordinating all event logistics.
  • Plan and schedule all virtual webinar events for the MBA Program. Source presenters send calendar invitations, work with the EM Marketing team to promote, and facilitate on Zoom.
  • Serve as the EM team liaison with the EM Operations interview coordinator to assign interview slots for the interview committee.
  • Prepares weekly admissions committee files for review.
  • Assist recruiters as needed with travel planning and coordination, to include event registration, sourcing venues, posting events in Slate CRM and on the School of Business calendar, and preparing brochures and other materials for recruiter travel.
  • Assists recruiters in targeting and recruiting prospective students whose profiles align with the current and anticipated talent profiles and fills in for recruiters in their absence.
  • Supports the Assistant Director in managing the student ambassador program
  • Assists MBA colleagues in the planning and execution of all MBA events to include MBA Traditions such as Holiday Parties, Fall Fest, Family Picnics, orientation and graduation.
  • Fosters and demonstrates a commitment to diversity, equity, and inclusion to cultivate a communityOther Administrative Responsibilities
    • Purchase and manage inventory of all EM swag and promotional items.
    • Coordinate with Alumni Relations on sourcing alumni for events and other initiatives.
    • Other duties as assignedRequired Education, Knowledge, Skills, Abilities:
      • High School equivalent plus three to five years of relevant experience.
      • Evidence of excellent planning, organizational, interpersonal, verbal and written communication skills, including effective public speaking and presentation skills
      • Demonstrated ability to build and foster relationships with a diverse population and a demonstrated commitment to diversity, equity, and inclusion
      • Ability to work evenings and occasional weekends
      • Travel between Winston-Salem and Charlotte as requiredPreferred Education, Knowledge, Skills, Abilities:
        • Bachelor's degree preferred
        • Experience in higher education or event planning
        • Project management experienceAccountabilities:
          • Works under general supervision. Manages volunteer student Ambassadors.
          • Flexible/Hybrid work schedule available
          • Position can be based in Winston-Salem or Charlotte, NCNote:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.Employee Vaccination Mandate:In an effort to protect the health and safety of the campus community, all faculty and staff positions, excluding staff who perform duties exclusively at Graylyn Conference Center, are required to be fully vaccinated with an FDA approved or authorized COVID-19 vaccine prior to their hire date. Once hired, faculty and staff must maintain full COVID-19 vaccination status throughout their employment at WakeAdditional Job Description
            • Position can be based in Winston-Salem or Charlotte, NC with travel as required to support both locations.
            • Flexible/Hybrid work schedule available.Time Type RequirementFull timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

Keywords: Wake Forest University, Charlotte , Project Management Coordinator, Enrollment Management - MBA Programs, School of Business, Executive , Charlotte, North Carolina

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