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Senior Administrative Assistant - Talent Acquisition

Company: Wells Fargo
Location: Charlotte
Posted on: August 7, 2022

Job Description:

At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired. Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you. About this role: The role will support the Recruiting Director of Wells Fargo Commercial Banking, Wealth Management, and Investment Banking, with opportunity to support multiple Recruiting Directors across Talent Acquisition.The Senior Administrative Assistant must be capable of working in a fast-paced environment while multi-tasking and appropriately handling confidential information. This role will have the ability to anticipate the needs of the executive as well as proactively and independently solve problems. The ideal candidate must be experienced in handling a wide range of administrative support related tasks, be well organized and flexible, and enjoy a rapidly changing environment.In this role, you will:

  • Drive daily calendar management across multiple leaders.
  • Coordinate and schedule meetings, while also prioritizing and managing meeting conflicts.
  • Ensure information and supporting documentation for meetings are prepared and distributed.
  • Complete minute taking and communicate identified actions from meetings.
  • Manage all travel arrangements and related activities (booking of transportation/accommodations, itinerary development, etc.)
  • Prepare, reconcile, and track expense reports.
  • Manage onboarding and offboarding tasks of new or departing employees and contractors
  • Support related facilities management tasks and activities.
  • Assist with creation/modifications of presentations, spreadsheets, and other various documents.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when appropriate.
  • Organize team communications and planning of team events, both internally and offsite.
  • Support ad-hoc projects and business initiatives. Required Qualifications, US:
    • 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications:
      • Previous office administration experience within a large and complex financial services or similar organization.
      • Administrative experience supporting Talent Acquisition (Recruiting) or Human Resources
      • Self-starter, quick-learner and ability to thrive in a fast-paced environment while managing competing priorities.
      • Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
      • Experience with Workday a plus
      • Ability to manage competing priorities i.e., calendar management.
      • Analytics and reporting; experience dissecting complex spreadsheets and using pivot tables to extract data and tell a story via PowerPoint
      • Tact and good judgement with confidential information and proven experience interacting with senior leaders
      • Excellent verbal, written, and interpersonal communication skills.
      • Effective problem-solving skills, flexibility and adaptability are needed to prioritize and resolve issues in a timely manner and results driven approach to work.
      • Capable of working under great pressure with equanimity, to manage a considerable volume of information and priorities. Job Expectations:
        • Candidate must be in one of the following locations: Charlotte, NC; St. Louis, MO; Des Moines, IA; or Minneapolis, MN
        • Candidate must be able to work a hybrid schedule We Value Diversity At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Keywords: Wells Fargo, Charlotte , Senior Administrative Assistant - Talent Acquisition, Administration, Clerical , Charlotte, North Carolina

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