Engineering Administrative Assistant
Company: Omni Hotels & Resorts
Location: Charlotte
Posted on: June 25, 2022
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Job Description:
Location:
Charlotte Hotel -The Omni Charlotte Hotel envelopes you in comfort
with a touch of genuine North Carolina hospitality. Centrally
located in the heart of Charlotte's financial district, the AAA
four-diamond hotel is the perfect destination for convenience to
area businesses or to explore countless attractions. Linked to 12
city blocks via sky bridge, the Omni Charlotte Hotel is moments
away from the Blumenthal Performing Arts Center, Discovery Place,
the Charlotte Convention Center, and the EpiCentre entertainment
district. -Omni Charlotte's associates enjoy a dynamic and exciting
work environment, comprehensive training and mentoring, along with
the pride that comes from working for a company with a reputation
for exceptional service. We embody a culture of respect, gratitude
and empowerment day in and day out. If you are a friendly,
motivated person, with a passion to serve others, the Omni
Charlotte Hotel may be your perfect match.
Job Description:
To ensure that the hotel guest, associates, and hotel property are
maintained in a safe and secure environment
Responsibilities:
Order all Mechanical Employee uniforms & Hats, have them
embroidered with logo & name. Process orders and invoices.Maintain
inventory and order office supplies and call for repairs on office
equipment.Answer phones and take messages for Director of
Engineering.Maintain Certificates of insurance - All contractors
are required to have liability insurance. Their certificate of
insurance is checked to see they obtain the required amount of
liability insurance & kept on file for audit. -Arrange for
complimentary stays for contractors when working on long-term
projects.Maintain files and records with effective filing
systems.Monitor office expenditures and handle all office contracts
(service, etc.).Perform basic bookkeeping activities and update
accounting systems.Monitor office supplies and inventory, and place
orders.Ensure timely entry and complete follow through of all
purchases related to engineering and /or engineering related
projects.Submit track capital purchase requests for all projects
related to the property.Assist all departments through completion
and submission of PEA form for major planned maintenance, capital
request emergency maintenance, etc.Maintain all SOP and life safety
manuals for engineering department.Track out of order rooms and
place in service/out of service when necessary.Maintain contact
with front office and reservations as necessary to ensure all teams
are aware of room availability.Request and create contractor room
requests as needed to ensure contract work is completed in a timely
manner.Maintain annual oversee vendor contracts.Order new
replacement uniforms on a "as needed basis".Assume administrative
duties in accordance with changing requirements.Be familiar with
Omni fire alarm procedures and other emergencies.Keep calendar for
Director of Engineering and schedule meetings accordingly, and
assist the director in the day-to-day operation of the Mechanical
Engineering Department.Enter new orders in Birchstreet, receive
materials, process invoices against purchase orders, send originals
to accounting, and ensure all PO's and RFI's are completed.Energy
report - report compiled each month for electric, power plant fuel,
heating fuel, & pools L.P. Gas usage compared to house
count/weather, comparing previous year to the present year.Reports
are used for budget and fuel inventory control. The power plant
fuel energy report is also presented to DEQ when making their
inspection.Other job duties as required.Assist all departments as
needed upon request.
Qualifications:
Prior experience as office coordinator or in a similar role is
required.Experience in customer service is preferred.Knowledge of
basic bookkeeping principles and office management systems and
procedures.Outstanding knowledge of Microsoft Office and / or other
office software.Working knowledge of office equipment.Excellent
communication and interpersonal skills.Organized with the ability
to prioritize and multi-task.Reliable with patience and
professionalism. -ENVIRONMENT and POSITION ANALYSISIndoor
engineering office.Exposed to indoor/outdoor environments and
tasks, with hot and cold temperatures while traveling around the
property when needed.Lift, carry, and place objects weighing up to
50 pounds without assistance and push/ pull objects weighing up to
50 pounds without assistance. Exposure to various hazardous
chemicals. - -TOOLS/EQUIPMENTDesktop computer (Windows, Microsoft
Office), printer, telephone, fax, copier, two-way radio, to include
other office supplies and equipmentKronos, Birchstreet, Synergy,
Microsoft Office, Concur - -PHYSICAL REQUIREMENTS:Move, bend, lift,
carry, push, pull, and place objects of moderate to heavy weight
without assistance. Stand or walk for an extended period or an
entire work shift.Responds quickly to sounds, moves safely over
uneven terrain, identify, and respond to dangerous situations,
safely climb ladders while carrying moderate to heavy weight.Wear
personal protective equipment when required.
Keywords: Omni Hotels & Resorts, Charlotte , Engineering Administrative Assistant, Administration, Clerical , Charlotte, North Carolina
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