CharlotteRecruiter Since 2001
the smart solution for Charlotte jobs

Administrative Secretary / Registrar / 2021-22

Company: Charlotte-Mecklenburg Schools
Location: Charlotte
Posted on: November 22, 2021

Job Description:

Summary: To perform highly skilled and responsible secretarial work in support of a principal, supervisor, manager, or specialist; and to assist with office and routine administrative duties.

This individual demonstrates the use of cost-effective procedures in fiscal management and confers with his/her supervisor when making budget related decisions.

This individual assists management in making decisions that may have a great impact on others. However, most of the decisions made are discussed with the Supervisor prior to implementation.

Essential Duties: (These duties represent a sample and may vary by position.)

  • Perform administrative duties within the clerical support system; recommend improvements in workflow, procedures and use of equipment and forms.
  • Operate standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers.
  • Type, proofread and word process a variety of documents including general correspondence, agendas, reports and memos from rough draft or verbal instruction.
  • Assist in a variety of department operations; perform special projects and assignments as requested prepare reports; gather, assemble and summarize information and data.
  • Coordinate special programs in support of department activities; records and forms; distribute materials by school system staff, school site personnel and the general public.
  • Maintain accurate and detailed records, verify accuracy of information, research discrepancies and record information.
  • Prepare, collate and distribute routine summary reports and mailings.
  • Maintain calendars of department activities, meetings and various events; coordinate activities with other departments, the public and outside agencies.
  • Prepare various billings for payment; research and review reports and supporting documents; obtain proper approvals; prepare checks or submit bills for processing.
  • Schedule appointments and prepare for meetings.
  • Utilize positive human relation skills to interact with teachers, assistant principals, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate.
  • Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures and practices relating to assigned responsibilities; respond to routing or general information, inquiries or requests; refer others to appropriate personnel.
  • Exercise judgment in policy explanations.
  • Accurately completes data entry assignments.
  • Open, sort and distribute incoming mail
  • Determine mail priority for supervisor.
  • Order, store and issue supplies and materials pertinent to the function to which assigned; maintain office supply inventory records.
  • Tracks Furniture and Equipment (F&E) inventory.
    • May assist in training and monitoring the work of temporary secretaries or student assistants; may assist in providing training to clerical staff as appropriate.
    • Performs related as assigned. Education and Experience:

      • High School Diploma or G.E.D. with Secretarial Coursework
      • 2 years secretarial experience. Desired
        • Associate degree
        • Secretarial experience in a school setting Licensing / Certification Requirements: N/A

          # of Jobs 1.00

          Salary: From 15.00

          Salary: To 16.48

          Teacher Scale N

          Minimum Educational Requirements HS diploma

          Term 12 Month

          Additional Job Information

          Knowledge / Skills / Abilities:

          • Knowledge of modern office practices, procedures, and methods, including the use of standard office machines pertinent to assigned operations
          • Knowledge of business letter writing and basic report preparation
          • Knowledge of techniques of organizing and collecting data
          • Knowledge of English usage, spelling, grammar and punctuation
          • Ability to learn and apply School System policies and procedures
          • Ability to learn and effectively use computer hardware and software applicable to assignment
          • Ability to perform responsible clerical and secretarial work with speed and accuracy
          • Ability to summarize clearly, concisely and accurately minutes of meetings and proceedings
          • Ability to maintain complete records and compile accurate reports
          • Ability to compose correspondence independently
          • Ability to type and enter data at a speed necessary for successful job performance
          • Ability to take and transcribe dictation at a speed necessary for successful job performance
          • Ability to operate standard and specialized office machines and equipment applicable to assigned operations
          • Ability to assist in monitoring a budget
          • Ability to work effectively in the absence of supervision
          • Ability to understand and follow oral and written instructions
          • Ability to communicate effectively, both orally and in writing
          • Ability to establish and maintain cooperative working relationships with those contacted in the course of work Physical Requirements:

            • Skills requiring repetitive motor coordination with walking/sitting; lifting/carrying; pushing/pulling and fingering/typing hearing most (5 to 8 hours) of a normal work shift
            • Required to exert physical effort ; crawling/kneeling; standing; bending/stooping; and reaching part (up to 4 hours) of a normal work shift in extremely heavy objects
            • Occasionally (less than 2 hrs./shift) climbing/balancing; running; grasping/twisting; rarely coming in contact with hazardous materials Job Attachment View Attachment

              In compliance with Federal Law, Charlotte - Mecklenburg Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age or disability.

Keywords: Charlotte-Mecklenburg Schools, Charlotte , Administrative Secretary / Registrar / 2021-22, Administration, Clerical , Charlotte, North Carolina

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest North Carolina jobs by following @recnetNC on Twitter!

Charlotte RSS job feeds