Administrative Assistant

Company: Dole Food Company, Inc.
Location: Charlotte
Posted on: November 21, 2020

Job Description:

Tracking Code


1260-990


Job Description



GENERAL DESCRIPTION / PRIMARY PURPOSE

The position is responsible for performing and assisting with the Executive team. Must have the ability to manage a range of administrative processes accurately as well as multi-task, respond and adapt in fast-paced environment working within tight deadlines on several simultaneous projects across the U.S.

***Bilingual (English/Spanish) preferred



MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION


- Assist with creating communications, presentations, reports and other correspondence as needed

- Prepare expense reports

- Utilize time management and organizational skills to juggle responsibilities and strategize efficiency and priority

- Build cross-functional relationships between departments

- Plan and coordinate meeting spaces, prepare meeting materials and logistics for onsite/offsite meetings and events

- Coordinating travel arrangements (both domestic and international) and create trip itineraries

- Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters

- Manage and prioritize incoming calls, call lists, and visitors; initiate calls

- Perform other duties and special projects may be requested from time to time



Required Skills



JOB SPECIFIC COMPETENCIES (Knowledge, Skill And Experience Requirements)


- Minimum 2-5 years Administrative Assistant experience and/or general bookkeeping experience

- Knowledge of general accounting and accounts payable procedures

- Strong organizational skills, attention to details and adept critical thinking skills

- Proficiency in Microsoft Office Suite including PowerPoint, Word, and an expert knowledge of Excel

- Ability to solve problems and work with minimal supervision

- Able to work within tight deadlines, and be willing to do what it takes to get the job done

- Excellent communication skills, written and verbal as well as interpersonal skills

- Initiative to proactively identify projects and complete tasks

- Ability to multitask, prioritize and meet deadlines

- Open to supporting other departments with special projects as required

- Flexible, diplomatic and works well in a team environment


ROLE COMPETENCIES






- General Profile




Has developed expertise in a variety of work processes. Works autonomously with established procedures and practices. Understands importance of discretion and diplomacy. Ability to properly handle confidential and time sensitive information.






- Problem Solving




Ability to proactively identify and evaluate problems with solutions; respond to issues and inquiries with strong sense of urgency and high level of professionalism






- Leadership




No supervisory responsibilities; manages own work load and provides support to other administrative staff






- Impact




Ability to manage multiple priorities in fast paced environment. Uses discretion to modify work practices and processes to achieve results and improve efficiency.






- Interpersonal Skills/ Influence




Strong interpersonal skills, ability to work well in a team, and communicate effectively and professionally with senior management, associates, and outside vendors.






INTERNAL & EXTERNAL RELATIONS


- Senior management, across all domestic divisions

- Corporate accounting team

- Marketing staff members located throughout the U.S.

- Outside vendors/customers and third-party vendors and insurance representatives




EDUCATION AND CERTIFICATION


- Some college with course work in Business Administration, Finance and/or Accounting

- Bilingual(Spanish) preferred




PHYSICAL REQUIREMENTS


- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; talk or hear. The employee must occasionally lift (including overhead) and/or up to 20 lbs.




WORK HOUR REQUIREMENT


- Full-time position of 40 hours per week, 8 hours each day

- Ability to work overtime as needed







EEO STATEMENT: All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.


Job Location


Charlotte, North Carolina, United States


Position Type


Full-Time/Regular

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Keywords: Dole Food Company, Inc., Charlotte , Administrative Assistant, Administration, Clerical , Charlotte, North Carolina