Post Grant Finance Coordinator - Atrium Health Levine Cancer Clinical Trials Charlotte FT
Company: Atrium Health
Location: Charlotte
Posted on: April 26, 2024
Job Description:
Overview Job Summary:Under limited direction, will independently
collaborate with investigators, scientific, andadministrative staff
members to coordinate the management of grant & clinical
trial-related expenditures and financial transactions, including
grant/clinical trial closeouts, oversight of billing and reporting
obligations and resolution of financial discrepancies.Will ensure
that post award activities are in compliance with agency and
institutional policies, interpret grant and contract
requirements/regulations. Will gather information from a variety of
federal, state and private granting agencies, prepare in-depth
projections of salaries, benefits, procedural/supply costs and
overhead, ensure on-time submittal of necessary post award
documentation, and monitor time and effort reporting. Will work
with central offices to ensure timely cost center creation for
study/grant activation.Will also be responsible for advising
investigators, clinical teammates, and leaders on regulations,
staying cognizant of current changes and trends in federal and
sponsor regulations that impact the post-award aspect of
grant/clinical trial management, independently researching and
identifying funding opportunities, and all other related tasks as
needed.Essential Functions:
- Assures post-award grant/clinical trials administration process
in accordance with federal guidelines.
- Oversees the processing and establishment of new awards,
reviews grant and
- clinical trial agreements to ensure compliance
- Reviews and analyzes new awards as they are received and
ensures timely receipt of cost center from central office.
- Manages and tracks incoming fully executed awards and
contracts
- Works in conjunction with the central research offices to
perform monthly, quarterly and
- annual reporting/auditing/invoicing.
- Responsible for time effort report completion and
compliance.
- Responsible for processing of participant stipend and/or travel
reimbursement requests.
- Facilitates the creation of ad hoc reports as needed.
- Liaison between clinical teammates, leaders, investigators, and
central research offices.
- Maintains accurate inventory of equipment purchases related to
research.
- Responsible for grant and clinical trial close-out process, as
well as determining the need
- renewal or no-cost extension/amendments.
- Assures that carry forward and close-out balances are
correct
- Ensure effective and efficient grant/clinical trial close-out
process.
- Assists PIs with all financial administrative responsibilities
related to post award grant & clinical trial management.
- Resolves complex, sensitive, and other non-routine issues
related to expenses, reporting
- and close-out.
- Frequently reviews federal regulations and cost
principles.
- Audits research patient facility expenses and works with
central research office on any corrections needed
- Reviews and processes invoices for all 3rd party
vendors/subrecipients.
- Prepares monthly monitoring reports for department to include
upcoming financial
- deadlines, report deadlines and other administrative
renewals.
- Advise leadership of post award progress of grants and clinical
trials.
- Maintain archives of closed grants and clinical trial
contracts.
- Reviews and disseminates information from sponsor's regarding
deadlines.
- Responds to sponsor's request for additional information in a
timely manner.
- Ensures that interim financial reporting/invoicing is completed
in an accurate and timely manner.
- Perform sub recipient monitoring tasks.
- Manages post award process including ability to advise a PI on
the overall status of all
- funding sources, forecast possible problem areas, analyze, and
advise on status of
- personnel on projects approaching close-out, analyze awarded
research monies and
- prepare fiscal projections and reports to ensure proper
expenditures of grant and contract
- funds as required by funding agencies and approve
expenditures.
- Analyzes trends in expenditures (i.e., dramatic increase in
expenditures in a certain
- category, close to the project end date, etc.).
- Prepares expense transfers, budget adjustments, etc. providing
sufficient explanations that
- will meet internal and external audit requirements.
- Reviews billing and collections monthly.
- Confirms that all cost sharing is complete.Marginal Functions:
- Serves as a back-up to other positions.
- Works independently on other tasks and duties as assigned by
leadership.
- Other duties as assigned.Physical RequirementsWorks in an
office environment physical requirement include periods of
standing, sitting,walking, and some light lifting.Education
Training & ExperiencePreferred bachelor's degree in business,
accounting, finance or a related field and/or a minimum of 4-6
years of directly related experience, or an equivalent combination
of education, training and experience from which comparable
knowledge, skills and abilities have been attained. Must have
demonstrated experience with post award management, oversight of
grant/clinical trial-related expenditures and financial
transactions, preparation of grant closeouts, oversight for billing
and reporting obligations. Requires the ability to multi-task and
oversee several projects. Must have the ability to work
independently and have the flexibility to deal with complexity
inpolicies and procedures while carrying out fiduciary and
professional responsibilities. Effective leadership, diplomacy,
judgment, decision-making skills and communication skills
required.Requires a professional demeanor, strong analytical, time
management, customer service and organizational skills, excellent
verbal/written communication and interpersonal skills, and the
ability to effectively interact with individuals from various
cultures and backgrounds. Must have professional proficiency in
Microsoft Office and the ability to learn department-specific
computer systems as needed.
Associated topics: clinical, clinical development, clinical
informatics, clinical trial, coordinator, lab, laboratory,
research, research coordinator
Keywords: Atrium Health, Charlotte , Post Grant Finance Coordinator - Atrium Health Levine Cancer Clinical Trials Charlotte FT, Accounting, Auditing , Charlotte, North Carolina
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