Associate Executive Specialist

Company: Wells Fargo
Location: Charlotte
Posted on: March 20, 2023

Job Description:

At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired. Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you. About this role: Wells Fargo is seeking an Associate Executive Specialist to provide administrative support for two executives in Wealth Management Information Technology Team located in Charlotte, NC for a global team of 1,000 resources. High level responsibilities include calendar management, meeting coordination, agenda management, resource onboarding, travel planning, travel expense management and supplies/equipment ordering. In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
• Support projects
• Assist with budget planning and compile statistical data for financial planning
• Act as information source on group and company policies
• Receive direction from leaders and exercise judgement within defined parameters while developing understanding of the Administrative Support function
• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
• Interact with external customers Required Qualifications, US:
  • 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications:
    • Experience with Concur
    • Experience Onboarding / Offboarding resources
    • Proficient in MS Teams
    • Strong organizational, multi-tasking, and prioritizing skills
    • Excellent verbal, written, and interpersonal communication skills
    • Proactive calendar management
    • Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
    • Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting, Teams, and SharePoint) skills
    • Scheduling internal & external meetings in person, via conference calls, or via video conferences.
    • Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
    • Serves as an extension of senior leadership adapting to a culture of partnership, teamwork, results-orientation, and professionalism
    • Ability to follow policies, procedures, and regulations
    • Ability to handle confidential material in a professional manner
    • Strong attention to detail and accuracy skills
    • Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important Job Expectations:
      • Willingness to work on-site at stated location on the job opening
      • Ability to travel up to 5% of the time
      • Ability to work outside of regular business hours &ExecutiveAssistantjobs We Value Diversity At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Keywords: Wells Fargo, Charlotte , Associate Executive Specialist, Accounting, Auditing , Charlotte, North Carolina